According to Sections 5–6 of §35 of the ELTE Regulations for Organizational and Operational Procedures:
“(5) The staff of the University Library and Archives monitor the record management within the university organizational units and the weeding of records, as prescribed by the university’s record management regulations. (6) The University Library and Archives oversee the archives established in the university’s offices and, if necessary, initiate the transfer of records of lasting value.”
Organizational Audits
One of the core tasks of the archives is to monitor the records and record management of the organizational units. To this end, the staff of the archives conduct audits at least every five years, documenting the process. During the audit, they review the order of record management and the organization of the archives, providing advice and assistance if needed.
Service inspection report
Audit Report
Record Weeding
For records generated by the organizational units that can be weeded according to the archival plan, but are not to be transferred to the archives, a weeding report must be prepared before starting the process. This report must then be sent to the archives for approval. The records can only be destroyed after the archives approve the weeding. Upon request, the archives can provide assistance in preparing the culling report.
Culling Report
Record Transfer
Records of lasting value generated by the organizational units must be transferred to the archives according to the rules outlined in the record management regulations, following prior consultation with the archives. A handover report must be prepared for all transfers.
Handover Report
Record Management Plans
Since 1971, ELTE has managed and weeded its records according to record management plans. These plans specify the item number, title, weeding period, and transfer time to the archives. The plans have been revised several times since 1971, but records must always be weeded according to the plan in effect at the time of their creation.
- Record Management Plan of the Szombathely Teacher Training Institute, 1972
- Record Management Plan of the Szombathely Teacher Training College, 1975
- Record Management Plan 2007
- Modified Record Management Plan of the University of West Hungary Savaria University Centre (2008), 2015
- ELTE Record Management Plan from 2017
Data Protection Notice
For users of the services of the archives.